School Environmental Safety Incident Report


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2015-2016 School Environmental Safety Incident Report

  1. Submit this record during reporting periods 2, 3, and 5 for each SESIR incident and for each incident of Unsubstantiated Bullying (UBL) and Unsubstantiated Harassment (UHR) occurring on school campus, at school-sponsored events occurring off campus, on school-sponsored transportation or at bus stops at any time of the year and twenty-four hours a day. The SESIR records submitted for reporting periods 2 and 3 should be from the first day of the school year to the last day of the survey period. The SESIR records submitted for reporting period 5 should be from the first day of the school year to the start of the next school year.
  2. ERROR CODES: This field is used by the Department to report to districts the specific errors found in the record during the state edit process. This field should contain filler (spaces, blanks) when the record is transmitted to the Department.
  3. KEY FIELDS: The key fields for this format are item numbers 1, 2, 3, 4, and 5. If a key field needs to be changed, the record must be deleted and re-submitted as an add.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Item No. From-To Size Field Char. Field Description
1 1-2 2 N/R District Number, Reporting District*
2 3-6 4 N/R School Number, Where Incident Occurred *
3 7-7 1 A/N Survey Period Code *
4 8-11 4 N School Year *
5 12-19 8 A/N Incident, Identifier *
6 20-27 8 A/N Incident, Date
7 28-28 1 A/N Incident, Location
8 29-31 3 A Incident, Type
9 32-32 1 A Incident, Involvement Type
10 33-33 1 A Incident, Reported to Law Enforcement
11 34-34 1 A Incident, Gang-Related
12 35-35 1 A Incident, Alcohol-Related
13 36-36 1 A Incident, Drug-Related
14 37-37 1 A Incident, Hate Crime-Related
15 38-38 1 A Incident, Weapon-Related
16 39-39 1 A Weapon, Description
17 40-40 1 A Incident, Context
18 41-41 1 A Transaction Code
19 42-42 1 A Drug Description
20 43-43 1 A Incident, Bullying-Related
21 44-44 1 A Incident, Injury-Related
22 45-45 1 A Incident, Basis-Disability
23 46-46 1 A Incident, Basis-Race
24 47-47 1 A Incident, Basis-Sex
25 48-51 4 A Victims of Homicide
26 52-52 1 A Weapon, Discharged
27 53-53 1 A Incident, Basis-Religion
28 54-54 1 A Incident, Basis-Sexual Orientation
29 55-55 1 A Incident, Hazing-Related
30 56-72 17 A/N Filler
31 73-80 8 A/N Filler/Error Codes

Last Updated: 7/1/2015