Slide 1: State Expert Reviewer: How to Set Up Your Account and Access Your Reviews
Slide 2: Setting Up Your User Account
Slide 3: In order to apply as an expert reviewer, you must first create a user account within the instructional materials adoption portal.  
Click the “Sign In or Create an Account” button, as shown in the example above.
On the home page for the Florida Instructional Materials adoption portal, an arrow is pointing to the button that says Sign in to Create and Account.
Slide 4: If you have not done so already, click “Create a User Account”.
On the sign in screen, an arrow is pointing to the button that says Create a user account.
Slide 5: Complete all required fields to successfully create your user account.
When complete, click “Submit”.
On the screen showing the blank boxes to complete the user account setup information, an arrow is pointing to the first blank box, indicating where to begin, and another arrow is pointing to the submit button.
Slide 6: You will then receive a verification e-mail sent to the e-mail address provided. 
Click the “Click here to verify” option to activate your user account.
The verification message that says the user has been send an activation link in an email.
The email verification with an arrow pointing to the link that says Click here to verify.
Slide 7: You will then be re-directed to the log in screen.  
Sign in to your user account by  using the e-mail you provided and the password that you chose.
The login screen with an arrow pointing to the section to type in the email address to login and another arrow pointing to the password section to login.
Slide 8: Apply as an Expert Reviewer
Slide 9: Once logged into your user account, you will then click on the “Open Cycles” option to access your reviewer application.
The Instructional Materials Adoption Portal homepage with an arrow pointing to the Open Cycles section.
Slide 10: Click on the “Call for Expert Reviewers” option
The click on the “Sign up to be an Expert Reviewer” option to fill out your application to be an expert reviewer.
The Open Cycles dropdown option with an arrow pointing to the Call for Expert Reviewers button.
The Call for Reviewers homepage with an arrow pointing to the button that says Sign up to be an Expert Reviewer.
Slide 11: Complete the reviewer application by answering all required fields.  Be specific with your answers regarding education and qualifications.
Click “Submit” when all fields are complete.
The reviewer application page showing the blank sections to be filled out and an arrow pointing to the state expert reviewer option and another arrow pointing to the blank education field.
The bottom of the reviewer application page with an arrow pointing to the submit button.
Slide 12: Once your application has been submitted, you will receive a notification e-mail confirming receipt of your application.  
The Instructional Materials staff will review your application once all required reviewer documentation has been received. 
*Go to next slide for documentation details*
The confirmation message stating that the application has been submitted.
the email confirmation acknowledging receipt of the reviewer application
Slide 13: Once you complete your application to become an expert reviewer, you will also need to complete the following: Reviewer Stipend Justification Form, Reviewer Affidavit, and the online W-9 form via the State of Florida Vendor site.
Submit the original, signed, and notarized affidavit and stipend justification form to the Instructional Materials office at: 
Florida Department of Education
Attn: Instructional Materials
325 West Gaines Street, Suite 432 
Tallahassee, FL 32399
Your application is NOT complete & will not be reviewed until these forms are completed and received by IM staff 
Slide 14: Access Your Items to Review
Slide 15: Once your application and all forms have been received and reviewed, if approved, you will receive an e-mail notification to begin your reviewer training.  You will not be able to access any assigned reviews until the training has been completed. 
Once logged in, you will now have access to the Reviewer Dashboard.  Click on the Reviewer Dashboard to access the reviewer training.
the email notification that the reviewer application has been approved with an arrow directing the user back to the adoption portal
the instructional materials adoption portal homepage with an arrow pointing to the Reviewer Dashboard button
Slide 16: Complete the reviewer training module in the Reviewer Dashboard.
If you are using Internet Explorer and the training video is not loading, switch to Firefox or Chrome
Slide 17: On your Reviewer Dashboard, you will be able to access your assignments once they have been given.
You will receive a notification that you have been assigned a bid to review only when you have completed the reviewer training module.  
the blank reviewer dashboard
the email verification stating that the reviewer has been assigned a review
Slide 18: Once a bid has been assigned to you to review, you will log into your account and access your Reviewer Dashboard and click the “Review” button to access the materials.
the reviewer dashboard showing an item that has been assigned with an arrow pointing to the review button
Slide 19: The links to the Major Tools and any Special Instructions that the publisher has provided will be in the Bid Information section, under “Major Tools”.  Check the Special Instructions link first for the login information for each of the materials.  You will access all of your assigned materials through these links.  
Contact IM staff if you have any issues with the links provided.
the review page for an instructional material bid with arrows pointing to the major tools link and the special instructions link
Slide 20: You will also see your evaluation sections below the Bid Information.  All sections must be answered in order for your review to be considered complete.
the standards review section of the instructional materials review page with an arrow pointing and the rating options and another arrow pointing at the justification options
Slide 21: Continue to scroll down through the evaluation to see all required sections to complete. 
the content review section with an arrow pointing to the ratings option and another arrow pointing to the justification option
the presentation review section with an arrow pointing to the ratings option and another arrow pointing to the justification option
the learning review section 
Slide 22: Once all sections have been completed, you will provide your Final Recommendation for the materials and click “Submit”.
You will also have the option to “Save & Continue Later”.  
If you exit the evaluation without saving, your answers will NOT automatically save.
the final recommendation section of the review page with an arrow pointing to recommendation option, an arrow pointing to the usability option, and an arrow pointing to the submit button
Slide 23: Instructional Materials Staff Contact Information
Instructional Materials Staff
IMstaff@fldoe.org
Cathy Seeds
Director of Library Media and Instructional Materials
Phone: 850-245-0903
Cathy.Seeds@fldoe.org
Melissa C. Sykes
Library Media & Instructional Materials Specialist
Phone: 850-245-5094
Melissa.Sykes@fldoe.org
Alison Fairbrother
Instructional Materials Specialist
Phone: 850-245-0882
Alison.Fairbrother@fldoe.org
Mailing Address:
325 West Gaines Street, Suite 432, Tallahassee, FL 32399-0400
Slide 24: www.fldoe.org